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A Fair Processing Notice (FPN), also known as a privacy notice, is required anytime Gathered & Found collects personal data from an individual, and it must be provided before the data is collated.
If you are selected for an engagement with one of our clients, we may have to carry out background checks.
If any issues are detected, you could be refused certain services or employment. Your personal information will also be used to verify your identity.
The personal data you have provided, we have collected from you, or we have received from third parties will be used to prevent fraud and other relevant conduct and to verify your identity.
Details of the personal information that will be processed include: name, address, date of birth, any maiden or previous name, contact details, document references, National Insurance Number, and nationality. Where relevant, other data including employment details will also be processed.
We may also enable law enforcement agencies to access and use your personal data to detect, investigate, and prevent crime.
We process your personal data on the basis that we have a legitimate interest in preventing fraud and other relevant conduct, and to verify identity, in order to protect our business and customers and to comply with laws that apply to us. This processing of your personal data is also a requirement of your engagement with us.
Should our investigations identify fraud or any other relevant conduct by you when applying for or during the course of your engagement with us, your new engagement may be refused, or your existing engagement may be terminated, or other disciplinary action taken (subject to your rights under your existing contract and under employment law generally).
A record of any fraudulent or other relevant conduct by you will be retained by Gathered and Found and may result in others refusing to contract your services. If you have any questions about this, please contact us using the details provided.
Gathered and Found may allow the transfer of your personal data outside of the UK. This may be to a country where the UK Government has decided that your data will be protected to UK standards, but if the transfer is to another type of country, then Gathered and Found will ensure your data continues to be protected by ensuring appropriate safeguards are in place.
Your personal data is protected by legal rights, which include your rights to object to our processing of your personal data, request that your personal data is erased or corrected, and request access to your personal data.
For more information or to exercise your data protection rights, please contact us by emailing hello@gatheredandfound.co.uk and we will respond back to you as soon as possible.
You also have a right to complain to the Information Commissioner’s Office which regulates the processing of personal data.
Last updated: May 2025